Ecommerce Bookkeeping
BOOKKEEPING FOR ECOMMERCE SELLERS
Shopify, Amazon, Etsy, your own store. We turn payout deposits and processor fees into books you can actually trust.
The Short Answer
Ecommerce bookkeeping means reconciling what your store actually earned against what the platform deposited, after fees, refunds, and chargebacks. Shopify, Amazon, and Stripe never pay you the sticker price of a sale. We connect your channels to QuickBooks, track inventory and cost of goods, and keep multi-state sales tax straight.
Ecommerce looks simple from the outside. A customer buys, money lands in your account, done. Then you open the books and nothing matches. The deposit is smaller than the sale. Fees came out somewhere. A refund from last week is buried in there too.
That gap between what you sold and what you got paid is where ecommerce bookkeeping lives. Here's how we handle it, and what clean ecommerce books actually look like.
Where Ecommerce Books Break
THE PROBLEMS WE FIX FOR ONLINE SELLERS
Payouts Don't Match Sales
Shopify, Amazon, and Stripe deposit a lump sum after they take their cut. The deposit is never the sale total. We reconcile every payout back to the orders, fees, and refunds inside it.
Sales Tax Across States and Channels
Sell into enough states and you owe sales tax in places you've never visited. Each channel collects differently. We track where you have nexus and keep the records straight.
Inventory and Cost of Goods
If you don't track what your products cost, your profit is a guess. We keep cost of goods sold accurate so your margins are real numbers, not a feeling.
Processor and Platform Fees
Payment fees, Shopify Payments, app subscriptions, Amazon's long list of charges. They're all deductible, and they all need categorizing. We catch every one.
Refunds and Chargebacks
A refund weeks after the sale, a chargeback out of nowhere. Both scramble your numbers if they're not recorded against the original order. We tie them back.
Multi-Channel Revenue
Shopify plus Amazon plus a wholesale account plus Etsy. Four channels, four sets of reports. We pull them into one clean picture of the whole business.
What We Handle
WHAT WE DO FOR YOUR ECOMMERCE BOOKS
Let's talk about your books.
15 minutes. No pitch. Just a straight answer about where things stand.
Why Ecommerce Books Break
Most accounting setups assume a simple sale. A customer pays $100, you get $100, you record $100. Ecommerce doesn't work that way. The customer pays $100, the platform holds it, takes a fee, maybe nets a refund against it, and deposits $91 two days later in a batch with eleven other orders.
If you just record the $91 deposit as income, three things are wrong. Your revenue is understated. Your fees are invisible, so you're missing a deduction. And your sales tax liability, which is based on the $100, is off. Multiply that by hundreds of orders a month and the books drift far from reality fast.
Real ecommerce bookkeeping reverses that. We start from the orders, account for every fee and refund, and prove the deposit. It's more work, and it's the only way the numbers come out right.
Shopify Bookkeeping Specifically
Shopify is its own puzzle. Shopify Payments deposits on a rolling schedule, and the payout rarely lines up with a calendar month, so a sale on the 31st can land in next month's deposit. If you're not careful, revenue gets booked in the wrong period.
Then there are the costs that hide. Shopify Payments processing fees, your monthly Shopify subscription, and the stack of paid apps most stores run. Every one is a deductible business expense, and every one needs to be categorized, not lumped into a vague 'Shopify' line.
We map all of it. Payouts reconciled to the right month, fees and app costs categorized, refunds and chargebacks tied to their original orders. Whether you're Shopify-only or Shopify plus other channels, your books reflect what actually happened.
What Clean Ecommerce Books Look Like
When it's done right, you can answer the questions that actually matter. Which channel is most profitable after fees? What's your true margin once cost of goods is in? Are you setting aside enough for sales tax? Right now, if you're guessing at any of those, your books aren't doing their job.
Clean ecommerce books also make tax season a non-event. Your cost of goods is documented, your fees are captured, your sales tax is current. Your CPA gets organized records instead of a platform export and a shrug.
And you get time back. Reconciling Shopify and Amazon payouts by hand is hours every month. That's our job, not yours.
Simple, Transparent Pricing
PLANS FROM $399/MO
ESSENTIALS
Starting at
$399/mo
Clean books every month for solo operators and straightforward finances.
GROWTH
Starting at
$599/mo
Strategy calls and deeper reporting for growing businesses.
SCALE
Starting at
$1,199/mo
A full financial operations partner for complex, multi-entity businesses.
“Professional, thorough, and made managing my books so easy. They caught every detail, saved me time, and explained everything clearly. I feel confident with them handling my finances.”
Blake L.
Google Review
Common Questions
FREQUENTLY ASKED QUESTIONS
Our monthly plans start at $399. Most ecommerce sellers fit the Growth plan at $599, because the channel reconciliation and multi-state sales tax work add up. Your exact price depends on order volume and how many channels you sell on.
Yes, both, plus Etsy, eBay, WooCommerce, and your own storefront. We connect each channel to QuickBooks Online so sales, fees, and payouts flow in and get reconciled every month.
We track where you have economic nexus, meaning the states where your sales volume creates a filing obligation, and we keep your collected sales tax recorded correctly so filing is straightforward. We don't file state returns ourselves, but we hand your CPA or filing service clean numbers.
Yes. Catch-up cleanup for ecommerce is common, and it's a one-time project separate from monthly work. We rebuild from your platform reports and bank deposits until everything reconciles.
No. Everything runs through QuickBooks Online, so we work with ecommerce sellers wherever they are. We're based in Cranberry Township, PA.
Explore More
KEEP LOOKING AROUND
Monthly Bookkeeping
Clean books every month, payouts and fees and all.
Learn moreHow Much Does Bookkeeping Cost?
The full price breakdown, with real numbers.
Learn moreCatch-Up Bookkeeping
Behind on your ecommerce books? We clean up the backlog.
Learn moreSee Our Pricing
Three plans, every price published.
Learn moreREADY FOR ECOMMERCE BOOKS YOU CAN TRUST?
Book a free call and see exactly where your business stands. No pressure, no jargon. Just a clear picture of your finances. 100% satisfaction guarantee your first month.
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