Construction Bookkeeping
BOOKKEEPING FOR CONTRACTORS & CONSTRUCTION COMPANIES
You build Pittsburgh. We'll build your books so you always know which jobs are making money and which ones are eating your margins.
Industry Challenges
THE FINANCIAL HEADACHES YOU'RE ALREADY DEALING WITH
Progress Billing Is Its Own Full-Time Job
AIA pay applications, change orders, percentage-of-completion tracking. If your billing doesn't match your schedule of values, you're leaving money on the table or holding up payments. We keep your billing organized so you get paid on time.
Certified Payroll Requirements
Government jobs mean certified payroll reports, prevailing wage tracking, and compliance documentation. One mistake and you're dealing with audits. We track it all in QuickBooks so your reports are accurate every time.
Retainage Ties Up Your Cash
10% held back on a $500K job is $50K sitting in someone else's account. We track retainage receivable and payable on every project so you know exactly what's owed to you, what you owe subs, and when it's due for release.
Juggling Multiple Projects at Once
You've got three jobs running, each with different subs, material costs, and timelines. Without job-level tracking, your P&L is one big blur. We break it down by project so you see which jobs are profitable and which ones need attention.
“Jordan has been fantastic and has taken the guess work out of my day to day. I'm already getting time back and feeling less stressed about my financial wellbeing as a whole.”
Tyler R.
General Contractor, Pittsburgh
Let's talk about your books.
15 minutes. No pitch. Just a straight answer about where things stand.
What We Handle
TAILORED SERVICES
Recommended Services
SERVICES THAT FIT YOUR BUSINESS
Monthly Bookkeeping
From $399/moYour books closed by the 15th. Every single month. No chasing, no reminding, no wondering where you stand. Just clean numbers you can actually use to run your business.
Learn moreCatch-Up Bookkeeping
Custom quoteSix months behind. Two years behind. Total QuickBooks disaster. We have seen it all and cleaned it all up. No judgment, just results.
Learn moreQuickBooks Cleanup
$500 to $5,000+ flat feeYour QuickBooks is telling you lies. The P&L doesn't match reality. Transactions are uncategorized. Duplicates everywhere. Your CPA charges extra because they have to fix the books before filing. One recent Pittsburgh client had $4,200 in duplicate expenses hiding in their file. Another had 2,847 uncategorized transactions. We fix all of it. Certified QuickBooks ProAdvisor based in Cranberry Township, PA, serving businesses across Pittsburgh, Butler County, and the North Hills.
Learn morePayroll Services
From $99/moYour employees get paid correctly and on time. Tax withholdings filed. Quarterly reports submitted. W-2s and 1099s prepared. All without you touching a thing.
Learn moreIndustry Insights
RELATED ARTICLES
9 min read
Construction Bookkeeping: Why Your General Contractor Needs a Specialist
Construction bookkeeping is a different animal. Job costing, progress billing, retainage, 1099 compliance, and tracking materials vs. labor. Here's why general contractors need a bookkeeper who actually understands the industry.
8 min read
What Happens When You Ignore Your Books for 2 Years
Two years of ignored bookkeeping doesn't just mean messy books. It means IRS penalties, missed deductions, surprise tax bills, and no clue whether your business is actually profitable. But here's the thing. It's fixable.
8 min read
The Tax Deductions Pittsburgh Businesses Miss Every Year
Most Pittsburgh business owners overpay on taxes, not because the deductions don't exist, but because nobody told them to look. Here are the ones we see missed the most, and how to make sure you're claiming everything you're entitled to.
Common Questions
FREQUENTLY ASKED QUESTIONS
Yes. We set up your QuickBooks chart of accounts for job-level tracking so every expense, labor cost, and revenue entry ties back to a specific project. You'll see exactly what each job costs and what your actual margin is, not just your overall numbers.
We track your schedule of values, percentage of completion, and change orders so your AIA pay applications are accurate. This keeps your billing aligned with project progress and helps avoid payment disputes with GCs or owners.
We track prevailing wage rates and hours by worker and job classification in QuickBooks. When it's time to submit certified payroll reports, everything is already organized. No scrambling, no guessing, no compliance headaches.
Yes. We set up retainage receivable and payable accounts and track them per project. You'll always know how much is being held back on your contracts, how much you're holding from subs, and when retainage is due for release.
Our plans start at $399/month for Essentials. Most contractors running multiple projects fit best in our Growth plan, starting at $599/month, which includes deeper reporting and strategy calls. Larger operations with complex needs typically use our Scale plan, starting at $1,199/month. Your exact price depends on your specific situation.
READY TO GET YOUR CONSTRUCTION BOOKS IN ORDER?
Book a free call and see exactly where your business stands. No pressure, no jargon. Just a clear picture of your finances. 100% satisfaction guarantee your first month.
Let's Fix Your Books →