Restaurant Bookkeeping
BOOKKEEPING FOR RESTAURANTS & FOOD SERVICE
Your food's the star. We'll handle the numbers behind the scenes so you can focus on what you do best.
Industry Challenges
THE FINANCIAL HEADACHES YOU'RE ALREADY DEALING WITH
Tip Tracking Is a Nightmare
Between cash tips, credit card tips, and tip pools, keeping it all straight for payroll is a mess. We set up proper tracking in QuickBooks so every dollar is accounted for and your payroll stays compliant.
Food Costs Keep Climbing
You can't control what you can't see. We track your cost of goods sold so you know exactly where your margins stand and where they're slipping. No more guessing whether that menu price increase is overdue.
Sales Tax on Prepared Foods
PA sales tax on prepared foods, plus local taxes on top. Miss a filing and you're dealing with penalties. We keep your sales tax current and make sure you're collecting and remitting the right amounts.
Multiple Revenue Streams
Dine-in, takeout, delivery apps like DoorDash and Uber Eats, catering. Each one needs proper tracking. We reconcile every channel so you see the full picture of where your money's actually coming from.
“I needed help setting up my books and keeping everything compliant. Jordan was incredibly responsive and explained everything clearly. They set up QuickBooks, streamlined my invoicing, and now I can focus on growing the business without worrying about the books.”
Gavin L.
Restaurant Owner, Cranberry Township
Let's talk about your books.
15 minutes. No pitch. Just a straight answer about where things stand.
What We Handle
TAILORED SERVICES
Recommended Services
SERVICES THAT FIT YOUR BUSINESS
Monthly Bookkeeping
From $399/moYour books closed by the 15th. Every single month. No chasing, no reminding, no wondering where you stand. Just clean numbers you can actually use to run your business.
Learn moreTax-Ready Bookkeeping
Included in plansTax season should not be a fire drill. When your books are set up right and maintained correctly, filing is just a formality. That is how we do things.
Learn morePayroll Services
From $99/moYour employees get paid correctly and on time. Tax withholdings filed. Quarterly reports submitted. W-2s and 1099s prepared. All without you touching a thing.
Learn moreIndustry Insights
RELATED ARTICLES
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Client Spotlight: How We Saved a Restaurant $8K in Their First Year
A Pittsburgh-area restaurant came to us with messy books, tip tracking issues, and no idea where their money was going. Within 12 months, we helped them find over $8,000 in savings. Here's how it happened.
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Commingled Funds: The #1 Mistake New Business Owners Make
Using your personal bank account for business expenses seems harmless. Until the IRS audits you, your LLC protection evaporates, and you have no idea whether your business is actually making money. Here's how to fix it.
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What Happens When You Ignore Your Books for 2 Years
Two years of ignored bookkeeping doesn't just mean messy books. It means IRS penalties, missed deductions, surprise tax bills, and no clue whether your business is actually profitable. But here's the thing. It's fixable.
Common Questions
FREQUENTLY ASKED QUESTIONS
Yes. We work with all major restaurant POS systems including Toast, Square, Clover, and others. We'll connect your POS to QuickBooks so sales data flows in automatically, and we reconcile everything monthly to make sure the numbers match.
Absolutely. We track your cost of goods sold and break it down so you can see food cost as a percentage of revenue. Most restaurants aim for 28-35% food cost, and we'll help you see where you stand and spot trends over time.
We set up proper tip tracking categories in QuickBooks so cash tips, credit card tips, and tip pool distributions are all recorded correctly. This keeps your payroll compliant and ensures accurate tax reporting for your employees.
We prepare everything for your sales tax filings: tracking taxable and non-taxable sales, calculating what you owe, and making sure you're filing on time. In Pennsylvania, prepared food is taxable and the rules can get tricky, especially with catering.
Our plans start at $399/month for Essentials. Most restaurants fit best in our Growth plan, starting at $599/month, which includes deeper reporting and strategy calls. High-volume restaurants typically use our Scale plan, starting at $1,199/month. Your exact price depends on your specific situation.
READY TO GET YOUR RESTAURANT BOOKS IN ORDER?
Book a free call and see exactly where your business stands. No pressure, no jargon. Just a clear picture of your finances. 100% satisfaction guarantee your first month.
Let's Fix Your Books →